It’s that time of year again; tax time. Here you are preparing your tax return and you’re already getting emails about the submission before you’ve finished? BEWARE of spammers trying to take advantage of you during this time. We have already seen several different versions of emails that spammers have sent.
The goal of these campaigns is to have you click on their spam campaign. The links in the email will direct you to a fraudulent web site. Keep in mind that these are designed to look very official and are actually composed nicely with correct grammar (most of the time) and appear to be very professional. Clicking on these emails can lead to your computer becoming infected with a virus, trojan or malware. What’s worse, these campaigns are using phishing which is designed to gather your personal information including your social security number, login information or even your credit card data.
How do you avoid these spam campaigns?
Spammers unfortunately often have the upper hand because they create the spam campaign and then Email Providers like MxToolBox have to quickly adjust their filters. While the filters are being automatically adjusted to combat these types of spam attacks you may still encounter messages like this. In addition to being aware of these potentially dangerous spam tactics we would also recommend having the correct protection! Most of us have a good Anti-virus program but that is like locking the front door but leaving a window open. If you click on an email that has a fraudulent link, you have opened the your personal window to a web-based attack. Unfortunately most networks don’t have Internet Browser Web Security so you could be very vulnerable to this type of email to web-based attack.
MxToolbox has partnered with Webroot to offer Web Security to protect your network from attacks through the web browser. Our Total Security Solution includes Business Email Perimeter Security in combination with Web Security to provide additional layers of protection to combat Email and Internet threats. Webroot eliminates spyware and viruses with best-of-breed scanning engines and offers a 100% guarantee. In addition to protecting against malware you have the ability to enforce web access policies and generate detailed reports on your users’ browsing history.
Below are a few samples of the most recent spam campaigns we have noticed. You may notice that the third one below is not necessarily tax related, but is an inquiry from the Better Business Burea. This is not a real request and is spam. Be wary!
If you’ve ever had problems with Spam like this in your network, or worse yet, if you’ve experienced the pains and toils of the virus/malware infections that results; rest easy – there is a solution. Even if you have Anti-Virus software installed, it’s not enough; you can still be susceptible to these problems.
Please visit our Website to learn more about our Web Security Solution and call (866)-MXTOOLBOX / (866)-698-6652 to speak to one of our specialists about how you can put this problem to rest forever!
List length limit (4000) exceeded.
If you have received this error when trying to add to your approved/blocked sender list, it can be very frustrating!
Postini has limited the number of characters (not entries) and the maximum number of characters allowed for each approved/blocked list in the Administration Console to 4000. If each entry is 30 to 40 characters, each sender list can include approximately 100 to 130 addresses and domains.
To free up more space, we recommend deleting addresses that are no longer used. Keep in mind that if you are managing your Approved/Blocked Sender List in your Postini Message Center, you are only adjusting your personal preferences. Your administrator may consider adding an address to the global organization-level list to improve filtering for all users. If that is done, this would mean that you could remove that particular address from your list and free up a bit of space.
Keep in mind that the approved/blocked lists are meant to allow addresses that have had issues getting through the filters; we do not recommend proactively adding email addresses to the approved sender list. Adjusting your approved/blocked senders list can allow spam through unknowingly. We also highly recommend never adding your own domain or any specific email address on your domain as that can cause spoofing and then you have opened the door to spam!
In addition to your Google Apps Premier account you can enable Postini Standalone Filtering for greater spam fighting control. From the Google Apps control panel, you can configure Email settings for each organization in your domain. For example, you can set up multiple Content compliance and Objectionable content settings, and tailor these settings for a specific organization or sub-organization.
To add an email setting for an organization:
- Sign in to the Google Apps control panel at https://www.google.com/a/cpanel/domain.com
- Then enter your username and password to open the control panel.
- From the menu at the top of the page, select the Settings tab.
- From the left-navigation menu, click Email.
- From the Email settings page, click Filters.
- In the Organizations section near the top of the page, highlight the organization for which you want to add settings.
- To create a new setting, click the Add Setting button near the right edge of the window (the Add setting dialog box opens).
- Click the type of setting in the left navigation menu of the dialog box — for example, Objectionable content or Content compliance.
- For detailed instructions on adding specific types of settings, see the following:
Approved sender lists
Blocked sender lists
Restrict email delivery
- When you are finished making changes, click Add Setting.Note: Any settings you add or edit will be highlighted in yellow-orange on the Email settings page.
- Click Save changes at the bottom of the Email settings page.
What’s the difference between Postini integrated and standalone?
Postini Transition to Google Apps Email Security: Administration Guide
If you have received either the UPS Confirmation email or the American Airlines Order ID messages, you are not alone. Currently spam filters across the world are frantically adjusting their heuristics to combat these spam messages. While the filters are being automatically updated, we would recommend enabling a attachment filter to block these messages
NOTE: If this filter is applied, it will block any legitimate message with a .zip attachment. See below for the steps to enable the recommended filter and the recommended settings:
Attachment Manager Filter Steps
- Access the customer’s Postini User Org (not MAIL or Email Config level) and enable the Inbound Attachment Manager.
- We highly recommend enabling ‘Scan inside compressed file types’ and ‘Enable binary scanning’ as this may also help with any future evolutions.
- To build a custom filter for blocking .zip attachments, select Filter and follow the image below:
- Be sure to add ‘zip’ under 2. Custom Filter Types to either User Quarantine (in case of false positives) or under Quarantine Redirect.
- Click Save and the filter is applied.
MxToolbox has partnered with WebRoot to offer Web Filtering to protect your network from attacks through the web browser. For more details on the protection that this program can offer, go here.
Notice: Due to will-spam-for-food.eu.org (WSFF) enabling and disabling their RBL, our Blacklist Monitoring Service provided false results. From time to time list providers will enable their list (and list everyone) in an effort to ensure that no one is using their list.
At this time we have removed this RBL from our list. Our Engineers are also conducting an audit of our current list to ensure that it is the most accurate it can be.
For more information on what Blacklists are and how MxToolBox can help, read this blog post.
MxToolBox is not affiliated with any Blacklists, we just provide a public tool that can be utilized to see if you are on a Blacklist. If you are on a Blacklist, rest assured as we do offer Blacklist Protection! For more information please feel free to visit our website or email us at email@example.com.
We’re always looking for new Blacklists to add, so if you want to suggest one to us, please send an email to firstname.lastname@example.org.
For information about other Blacklists that have shut down or Blacklists that are having problems, view this forum post.
We just wanted to take a moment to wish all of our current and future customers Happy Holidays and a Happy New Year! 2011 was a great year for our company as we made many changes and improvements all for the betterment of our customers. We look forward to 2012 and hope that if you are thinking of making changes to your environment, chances are we already have the solution you may be seeking elsewhere.
Please follow the links below to learn more about our entire Suite of Email & Web Security Services we offer to better protect your entire infrastructure!
In the “spirit of giving” this holiday season:
Simply for reaching out to us with questions about your services or to say thanks to us for the outstanding services we provide, we will give you a 10% discount on your next quarterly invoice! And if you choose to purchase additional services or upgrade your existing service, we’ll give you a 10% discount on the entire annual purchase! It’s just another of the many ways we want to thank you for trusting MxToolBox.
Plus, we will still offer you a 15% discount on your next quarterly invoice for referring a business associate to MxToolBox that results in a purchase of our services.
As always, we strive to provide the best in customer service and continue to be your trusted leader and partner in email security. Offer valid until January 31, 2012.
Please call us at 866-Mxtoolbox (866-698-6652) or email email@example.com.
Holiday Support Hours
Closed: Dec 26, 2011
Closed: Jan 2, 2012
*If you have a Mail Flow issue, please open a Customer Down Ticket here and all available Support Technicians will be paged.
To our current email customers, did you get our special offer? We know snail mail=lame, but if you missed it, we urge you to click below to see the Love!